From the Chair

Hello Members,

The C&UA Steering Committee is excited to see many of you next week in Portland.  In the meantime, I write with some important news and updates from the Steering Committee: 

Election results are in.
We had an impressive and robust ballot, which is a real testament to the strength of the section. Congratulations to the following individuals who were elected:

Vice Chair/Chair-Elect: Ellen Engseth
Steering Committee: Christy Fic, Tracy Jackson

Also, a big thank you to all the candidates. We really appreciate your willingness to serve.

The section also passed the proposed changes to the standing rules.

I also want to thank Carrie Daniels and Benn Joseph, this year’s nominating committee.  Carrie, Benn, and Cynthia Ghering will all be rotating off the steering committee and have each contributed a great deal of time and energy to the section, so please join me in thanking them for their service.

Annual Meeting reminders
Please plan to join us for the C&UA Section Meeting on Friday, July 28 from 11:15 am to 12:30 pm in Room Oregon BR 201 of the Oregon Convention Center.

We will dedicate the majority of the meeting to an interactive and facilitated discussion about faculty papers, a topic relevant to almost all of us.

I’d like to thank in advance our facilitators for this discussion, Dainan Skeem, Cory Nimer, Ruth Bryan, Christine Weideman, and Amy Allen.  All have contributed thought-provoking blog posts to the Academic Archivist about aspects of faculty papers.  Before attending our meeting, please take a moment to read these posts, as well as to reflect on your own experiences working with faculty papers. We hope the session will be as participatory and inclusive as possible, so come prepared with questions and comments to share.

To get you started, here is a preview of the questions the facilitators will help us tackle:

  • Why a policy? (Christine)
  • Is the policy meant to document the institution or the faculty member? (Cory)
  • Does it allow for both proactive and reactive collecting? (Dainan)
  • How a records schedule helps (or doesn’t help) as an appraisal tool (Ruth)
  • How to maintain donor relations after saying “no” to a potential donation (Amy)

C&UA Custom Calendar for SAA
Finally, to help highlight SAA meeting activities directly related to academic archivists, the C&UA steering committee has put together a custom calendar.  This list is by no means exhaustive.  There are many other great sessions that touch on, relate to, or impact our work. The custom calendar is only meant to be a place to start for those interested in academic archives.

I hope those of you who can attend SAA have a great time in Portland. Safe travels to all, and I look forward to seeing many of you at our section meeting.

All best,
Kat


Kat Stefko is Director of Special Collections & Archives at Bowdoin College and current chair of the College & University Archives Section of SAA. She has held library and archives positions at Duke and Harvard universities, Bates College, and the Philadelphia Museum of Art.  

Section Elections

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Election official changing the results on a large scoreboard in front of the Daily Reflector building. Courtesy Joyner Library, Eastern Carolina University.

Later this month, all active section members (as of June 30) will receive a ballot to vote on a number of section-related issues. First and foremost amongst these is the election of our section leadership. Two candidates are vying for Vice-Chair/Chair-Elect: Greg Bailey and Ellen Engseth. Steering Committee candidates are: Elizabeth Beckman, Randall Bowman, Christy Fic, Tracy Jackson, Noah Lasley, Chloe Pascual, Karen Trivette, Bryan Whitledge, and Eric Willey. Candidate biographies and statements are available on the section’s website.

The section will also be voting to amend our Standing Rules. The proposed changes account for:

  • the Section’s movement to a blog from a newsletter;
  • a three-year trajectory for the leadership position – one year each as vice-chair, chair, and past chair – to ensure continuity of effort; and
  • changes mandated by SAA’s effort to standardize documents across all sections.

Please take a few minutes to participate in the election and to help set the direction for the section. Results will close July 10-12 (due to staggered balloting) and results will be available by July 14. Kudos to Nominating Committee members Benn Joseph and Carrie Daniels for putting together this excellent slate, and a big thank you to all who have agreed to run.

Call to Service: C&U Section Opportunities

Dear Colleagues,
The Nominating Committee of the College & University Archives Section seeks a diverse slate of candidates to fill the following positions:

  • Vice-Chair/Chair-Elect – 1 seat
  • Steering Committee Member – 2 seats

Please consider nominating yourself, or a colleague, to stand for election this summer. Elected individuals will take office at the close of the Section meeting in July 2017.

The office of Vice-Chair/Chair-Elect is now a 3-year term: one at Vice-Chair, one at Chair, and one at Immediate Past-Chair.

Steering Committee Members will be asked to provide regular content for the Section’s Academic Archivist blog.                                     

The Nominating Committee encourages individuals from colleges and universities of all sizes, and with diverse professional experience, to stand for election. Individuals should be members in good standing of the Society of American Archivists and the College & University Archives Section. All candidates must declare their intentions to stand for election by emailing Benn Joseph  no later than June 1, 2017, and are each encouraged to submit a photograph of themselves, a brief biography, and a statement to voters (also due to the Committee by June 1).

Steering committee participation is a great way to get involved in SAA leadership and contribute to the College & University Archives community. Please contact us with any questions you may have about candidacy or the election.

 Sincerely,

 The College & University Section Nominating Committee
Carrie Daniels
Benn Joseph

Call for Candidates: Join the Steering Committee

If you are looking for a fun opportunity to get involved with SAA, the section has an opportunity for you!! The Nominating Committee of the College and University Archives Section seeks a diverse slate of candidates to fill the following positions:

  • Vice-Chair/Chair-Elect* – 1 seat
  • Steering Committee Member* – 2 seats

Please consider nominating yourself or a colleague to stand for election this summer. Elected individuals will take office at the close of the Section meeting in August 2016.

The Nominating Committee encourages all C&U section members including individuals from colleges and universities of all sizes, students and new members, with diverse professional experience, to stand for election. Individuals should be members in good standing of the Society of American Archivists and the College and University Archives Section. All candidates must declare their intentions to stand for election by emailing Jordon Steele no later than June 1, 2016, and are each encouraged to submit a photograph of themselves, a brief biography, and a statement to voters.

*Duties of the officers, election and term information are described in Article 6 of the Section’s bylaws.

New Beginnings

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Hands cupping a seedling in soil, photo by TNS Sofres

With this post, the College & University Archives section launches its new blog, The Academic Archivist. Why a blog? To be honest, it’s something we’ve been talking about for a number of years. One of the primary reasons for switching to a blog format is our desire to get relevant content to you in a more timely fashion rather than saving it for one push in a semiannual or quarterly fashion. We believe the blog format affords great flexibility in managing the workflow for production and provides increased opportunities for integration with social media and interaction amongst our members.

 

For those of you with concerns about the section’s ability to maintain a blog for the long-term, let us allay those for you: our SAA microsite will continue to serve as our repository for meeting minutes, reports, and other official documents.

We envision the blog as a place where you can come to find links to information and resources related to college and university archives, where you can find original content written by your peers, where you can learn about section leaders, and where you can find answers to questions you might have. In the weeks and months to come, we hope to nurture this blog, providing a steady and reliable source of information for the section.

Ultimately, however, we want this blog to be responsive to the needs of the section members, to grow in directions that are needed and valuable to our members. We welcome guest posts, including case studies; reports on webinars or conferences with relevant content; reviews of books, articles, or other blog posts related to college and university archives topics; and more. What would you like to see here? What areas of college and university archivy do you want to read more about? We want to hear from you! Submit your ideas and suggestions using the form below.